Do you struggle getting caught up with tasks that are repetitive and tedious?
This causes you to lose time to work on the bigger aspects of your business. You want to ensure that you are being most efficient with your time, money and energy.
Are you certain that you are running your business at its most efficient capacity?
Are you or your employees spending too much time on repetitive tasks?
This is where the term ‘business process automation’ or BPA, becomes important. What business process automation aims to do is drive efficiency and provide transparency for tasks that are repeatable or tedious.
Thanks to technology, we have the ability to make many processes more cost-efficient, streamlined and error-proof.
In this article, we advise you on the processes you should have automated in your business.
An automated payroll system is much faster than a manual system. A manual system is simply another thing to pile onto your business’s to-do list.
Why not cut costs and time by adopting an automated payroll system which will deal with all the details for you? It increases productivity that is lost due to things such as human error.
You can either outsource this job to an accountant, or if cash flow is an issue, there are a number of automated payroll software options out there that you can utilize. These provide a number of features including payment scheduling and reporting.
This process goes hand in hand with payroll automation. Businesses large and small can experience the benefits and increased efficiency that automated time tracking provides.
They provide you with payroll tools such as employee work time and time sheets. Some systems are able to integrate directly with payroll systems, which makes the entire process seamless.
Automated time tracking will help you be more efficient with your money because it reduces issues like “time theft”. Paying employees for jobs that they did not do has cost businesses a lot of money.
By automating this aspect of your business, you will be able to better see what is really going on in your business and what your employees are doing in a day.
Studies show that small to medium sized enterprises can lose up to $12,000 a month from inefficient invoicing processes such as invoice duplication.
Accounts payable is an area of your business that you should consider automating. Doing the job manually can lead to a high amount of errors which leads to higher processing costs per invoice.
By automating your invoicing, you cut your processing costs by 30 to 50 percent.
Automated systems can extract data from invoices received and can match them with purchase orders and receipts. Using pre-set workflows, these systems can initiate payments and provide reporting.
Software such as MailChimp allow you to send targeted emails to consumers which will help improve your ROI, generate more leads and improve sales and conversion rates.
Email blasts, while being an effective form of marketing, tend to appear inconsistent and not optimized specifically for your customers.
With automated email marketing, you are able to increase more one-to-one communication with consumers, through targeted campaigns and segmentation.
Segmentation is an especially powerful tool that automated email marketing programs provide, because it sorts your customers into lists based on interaction.
Through segmented campaigns alone, marketers have seen a 760% increase in revenue.
Personalized subject lines make it more likely for someone to open your email.
Email marketing is the top rated digital marketing channels, so if you are utilizing the channel or thinking about it, you might want to consider adopting an automated program.
Social media posts
You may not have the time or energy to find and sort content, write captions, enter in hashtags and post onto your business’s social platforms.
However, you can’t neglect it because social media marketing becoming a core marketing strategy for more and more businesses.
The top benefits of using an automated social media program include:
- Schedule all your posts for your ideal date and time in one go, and let it post your content for the rest of the week/month – Hootsuite is a great program which you can schedule and post directly to Instagram on your behalf.
- Improve consistency with live previews of your feed – there are a number of free programs and apps that will allow you to see your Instagram feed live, drag and drop new photos before you post them to Instagram. Perfect for those looking to create a specific theme.
You want to know what’s happening with your business in the background, but obtaining accurate and up-to-date data in order to do so can be tiresome and costly.
Automating your bookkeeping will save you time, minimize errors, give you access to reporting and information about your business anytime.
There are many systems out there on the web, such as Xero.
If you are interested in automating your bookkeeping or need help with streamlining your processes, we provide bookkeeping assistance for programs such as Xero. We have a number of packages available to suit your small business’s needs.
Give us a call, or shoot us an email!
What business processes do you have automated in your business? Were our tips helpful? Leave a comment below and let us know your thoughts.